🚚 Fleet Management Dashboard

📊 What Is This Dashboard?

This Vehicle Utilisation & Fuel Spend Dashboard is built to help construction and property maintenance firms track how effectively their fleet is used — and uncover opportunities to cut costs. It captures real usage patterns, employee driving habits, merchant visits, and fuel trends to help reduce waste and improve efficiency.

Dashboard showing van usage breakdown by employee, fuel spend trends by month, and detailed vehicle metrics including hours worked, merchant visits, and total miles driven in construction and property maintenance sectors.

    • Starts After 9AM / Finishes Before 3PM
      Spot inefficiencies in daily job patterns and under-utilised shifts.

    • Vans Used <5 Hours
      Identify vehicles with low usage time and reduce unnecessary mileage or scheduling gaps.

    • 3+ Merchant Visits
      Flag excessive supplier stops that impact productive hours.

    • Total Miles Driven & >300 Mile Trips
      Track out-of-hours and long-distance travel that may need review.

    • Fuel Spend Trends
      Monitor fuel costs monthly and identify spikes or unusual spend.

    • Van Usage by Employee
      Benchmark usage and drive time by employee to promote fair workload and improve performance.

  • Many businesses lack visibility into fleet behaviour — leading to:

    • Excessive fuel spend from inefficient routing or idling

    • Unused vehicles sitting on the balance sheet

    • Low productivity due to late starts and early finishes

    • Inability to measure ROI of your fleet

  • Using dashboards like this, I helped a previous client reduce annual fuel spend by £75,000 in one year through:

    • Smarter routing and vehicle allocation

    • Identifying under-utilised vans for potential removal

    • Reducing unnecessary merchant trips

    • Reduce fleet operating costs (fuel, mileage, servicing)

    • Improve scheduling and productivity

    • Quickly spot driver or branch-level inefficiencies

    • Make data-driven decisions on vehicle needs

    • Save reporting time with automated insights

    • Operations Managers

    • Fleet Coordinators

    • Finance Teams managing vehicle-related costs